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Enter and edit payments window

From Billing, select Enter and edit payments

Transaction

When you complete a payment transaction, iMIS assigns a sequential number in this field. This field cannot be changed.

Date

The transaction date defaults to the current system date and can be overwritten. If Batch Control is used, this date defaults to the batch date and cannot be overwritten.

Id

Use this field to enter a customer ID or select the lookup icon to select a value.

Source Code

Use this field to enter a user-defined code, often used for marketing purposes, or select the lookup icon to select a value. This field is validated from the SOURCE_CODE table and is required if the Force Source Coding option is enabled on the Customer Setup - Basic Options window.

Check/CC

Use this field to enter the payment's check number or credit/debit card abbreviation (for example, VISA, MC, DISC, or AMEX). To enter a credit/debit card payment, the credit/debit card code must be defined on the Set up cash accounts window. When a credit/debit card code is entered, iMIS displays the following additional fields where you can enter specific card information.

Pay Amount

Use this field to enter the amount paid. The payment amount is applied automatically to each open line item, beginning with the main customer dues.

Total Balance

This field is automatically populated with the outstanding balance for all product items.

Item

Use this field to enter a line item, or click the lookup icon to select a value. To enter a new line item, highlight a new line and enter the new product.

Date Billed

This field is automatically populated with the date the line item was billed.

Balance

This field is automatically populated with the outstanding balance for the line item.

Amt Paid

This field displays the payment amount for the line item selected. You can also use this field to manually override amount paid for an individual line item.

Paid Thru

Use this field to enter the date through which payments have been applied for the line item. As full payment is applied to a line item, the Paid Thru date field advances to the end of the bill term or beyond.

Qty

Use this field to enter the number of the line items purchased.

Amt Adj

Use this field to enter the dollar amount to be adjusted from this line item.

Status

(Defaults to current status) Use this field to enter the product's billing status. The status code field relates to whether the subscription line item is active or inactive. This field determines if this product will be billed again, but does not relate to the Amt Adj field.

Updated information list

This field displays the Trans #, Date, Check#, Amount, and Name fields.

New Bill From

(Displays when processing bills for new customers) This option works the same way as the Effective Date on the Process billing window. If billing is based on an annual schedule, the New Bill From date must be set to the first day of the first month of the annual term even if the customer has a Join Date subsequent to that date. (For example, if the annual term starts on 01/01/2001 and the customer joined 07/15/2001, the New Bill From date must be 01/01/2001.)

For anniversary billing, the date is set to the first day of the month in which you are processing the billing payment or to the value entered on the Advance Start Month as of field.

Bill New Mem Type Items

(Displays when processing bills for new customers) Enable this option to automatically select all Dues products that are listed in the Set up customer types window for that customer type.

Bill to Information

Opens the Bill to Information window where you can enter the Bill to ID, as well as the name and address of the entity being billed.

Bill New

Automatically generates and displays billing data for the line item. (Is displayed when the main dues product has never been billed or a new line item is added)

See Also

Overview of Payment Entry


ASI logo 10.5 Production Release. Updated 12/20/2005 4:08:20 PM
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