To enter AR payments
Note: If the Cash Application Auto Apply option is not enabled on the Set up module window, iMIS enables you to decide the line items where the payment should be applied.
- From AR/Cash, select Enter and edit transactions > Cash receipts to open the Enter and edit cash receipts window.
- Click New.
- Enter the customer ID, or use the lookup icon to select a value.
- If you want to apply a credit balance to an item, perform the following steps:
- Enter an asterisk (*) in the Check/CC field and press Tab.
- Select the credit from the drop-down list on the Select Open Payments window (you can toggle between viewing the individual's available credits and all available third-party credits by clicking the Indiv/All toggle button) and click OK.
- Enter the credit amount in the Payment Amount field.
- In the Check/CC field, enter the check number or credit/debit card type, and press Tab. If you entered a valid credit/debit card type in the Check/CC field, enter the following information:
- CC # - Enter the credit/debit card number.
- CSC - (if displayed) Enter the card's CSC number.
- Exp - Enter the card's expiration date (mm/yy).
- Authorize - If needed, enter the payment authorization number.
- Name on CC - Enter the name as it appears on the credit/debit card.
- Issue # - (if displayed) Enter the European debit card's issue number.
- Issue Date - (if displayed) Enter the European debit card's issue date (mm/yy).
- Enter the payment amount in the Payment Amount field, and press Tab.
- Select one of the following transaction options:
- To apply cash to an item, double-click on the item in the list and enter the amount to apply to the item in the Amt Paid field.
- To undo the cash application, double-click the item again.
- To apply cash as a future or unidentified credit, double-click the (Pre-Pay - New) line (or single-click and fill in the Amt Paid with the prepayment amount), which creates an item named PrePay: transaction date.
- To partially apply cash to an item, select the line and enter the amount to apply to the item in the Amt Paid field.
- Click Save.