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Event System Preferences window

From Events, select Set up module, and click Preferences

Preferences

Delete Event Definition on Close - Enabling this option has significant implications. If enabled, all event definition records and function definition records are deleted when you close the event.

If you do not enable this option, you can retain the event definition and summary records, which may be important to you when cloning events. The event remains listed on the Define an event window with a status of C for closed.

Copy Membership Type to Registrant Class - iMIS can copy the customer type code directly to the registrant class code if you need to assign fees or group registrants at the customer type level. All non-represented types map to the basic Member (M) or Non Member (NM) classes. You can directly override any system-assigned class on the Event Registration window. If you want to use customer types to define your registrant classes, you can copy the existing customer types from the Set up customer types window to the Set up registration classes window. For example, if you have a student type (customer type = STU) that you need to assign different product fees to, enter the same customer type code on the Set up registration classes window. You can select the customer types that you want to use only by entering matching codes for those types.

Enable Duplicate Registration/Registrant checking - This option compares registrants without customer IDs to the customer database. When this option is enabled and iMIS finds a customer with the same first and last name as the registrant, a warning message displays informing you that the person may already exist in the database.

Display Warning Message when Event is full - This option enables a warning message when the maximum event registration limit has been reached. This option is not related to the Wait Lists options.

Wait Lists

Enable Function Wait Lists - This option enables the wait list for all event functions that have an entry in the Maximum field.

Choose from Wait List for opening - When this option is enabled, you can select from the wait list which registrant you want to register for a function when it becomes available.

Activity Fields

These seven mapped fields can be defined to capture and store order information in the registrant's activity records. See To map user-defined fields to activity records for detailed information.

See Also

Enabling Event System Preferences

To delete an event definition on close

To copy customer type codes to registrant class codes

To enable Duplicate Registration/Registrant checking

To display a warning message when an event is full


ASI logo 10.6 Production Release. Updated 1/12/2006 11:36:53 AM
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