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To process mass write-offs

  1. From AR/Cash, select Process month-end procedures, and click Credit/Debit Write-Offs to open the Credit/Debit Invoices Write-Off window.

    Note: The Cutoff Date field defaults to the system date and the Amount field defaults to the amount specified on the AR/Cash Set up module window. You can overwrite either or both of these fields as needed. iMIS writes off all debit or credit balances where the INVOICE_DATE is equal to or older than the date specified in the Cutoff Date field and the balance is equal to or less than the amount specified in the Amount field.

  2. Enable Debit or Credit and click Load List. A list of all records that meet the Cutoff Date and Amount criteria are displayed. Select these records for write-off by:
    • Selecting an individual record by selecting the item and clicking Mark/Unmark.
    • Selecting all records by clicking Mark All.
  3. If you need to view the detail for an item, select the item and click Ledger Card. The Transaction Ledger window displays the balance details.
  4. Print a list of all displayed items by clicking Print Invoice List for an audit report before processing the actual write-offs.
  5. After you verify that the records selected for write-off are correct, click Write Off on the window to process the actual write-offs.
  6. You can view the results of the write-off on the customer's Transaction Ledger window. From Customers, select Manage Customers to open the Manage customers window.
  7. Click Find.
  8. Enter the ID for the customer who had the write-off applied to their account.
  9. Select the AR/Cash tab to view the accounts receivable information.
  10. Double-click the line item that was written off to open the Transaction Ledger window.
  11. Verify that the write-off has been recorded, and click OK.

See Also

Implementing Mass Write-off of Debit/Credit Balances

To set the default write-off amount

To enter the default write-off offset account


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