Assigning Entities to Standard Orders
When a standard order is created, iMIS sets the order's overall entity equal to the entity of the first product entered in the order. Because entering a comment-only line without a product code is possible, the first line item containing a product code represents an order's first product.
This overall order's entity is referenced when processing standard orders for the following purposes:
- The order's entity determines which entity's organization name and address print on invoices when the PRINT_MULTI_ENTITY option is enabled on the Detail Report Parameters window.
- The order's entity is passed on as the overall order entity to any backorders generated after partial order fulfillment (even if the first order line has been fulfilled and is not included in the backorder).
- The order's entity is assigned as the entity to the Accounts Receivable entry when a non-prepaid (or partially prepaid) order is invoiced.
- The order's entity is assigned as the owner of the Invoice line that is created when the invoicing transaction is generated and/or its batch is posted.
- The order's entity is assigned as the entity to various miscellaneous charges connected to the invoiced order, including freight, handling, and tax.
- For a prepaid order for which the cash entity differs from the overall order's entity, the order's entity plays the role of the "Owner Entity," resulting in a debit equal to the prepayment to the Due From inter-company receivable account.
- When an order for multiple products with differing entities is invoiced, the order's entity takes on the liability role (similar to that of the "Cash Entity"), incurring an inter-company liability for the income amount of each secondary product that is assigned a different entity.