Previous Topic

Next Topic

To enter a pledge credit memo

  1. From Fund Raising, select Enter and edit adjustments > Pledge credit memos to display the Enter and edit pledge credit memos window.
  2. Click New.
  3. The Date field defaults to:
    • The batch date if batch control is enabled. If an active, open batch is not selected, the Open Batches window opens. After selecting or creating a batch, click New on the Enter and edit pledge credit memos window again.
    • The system date if batch control is not enabled. If you override the system date, the new date becomes the default date for new credit memos until the Enter and edit pledge credit memos window is closed and reopened.
  4. Enter the donor ID in the ID field, or click the lookup icon to select a donor ID, and press Tab. After the ID field is populated and Tab is pressed, an address block for the customer displays in the Enter and edit pledge credit memos window and the Type and Status fields are populated.
  5. Click Find Pledge to display the Find window.
  6. Select the pledge to be adjusted and click OK.
  7. Use one of the following methods to specify the credit memo adjustment:
    • Click Adjust All to issue a credit memo against all installments associated with a pledge that have a non-zero balance.
    • Select the Credit checkbox to credit specific line items. For example, enable the Credit option for invoice number R65 and the full amount displays in the Amount Adj field for this invoice number.
  8. Enter the amount to credit in the Amount Adj field for the line item. For example, enter 25.00 in the Amount Adj field for invoice number R64 and press Tab. This will automatically enable the Credit checkbox for this line item.
  9. Click Save. The total amount of the credit memo displays in the Total Adjustment field.

    Note: Line items that were not adjusted are no longer displayed in the Enter and edit pledge credit memos window after you click Save.

See Also

Credit Memos

Enter and edit pledge credit memos window

Find window

To apply credit memos to multiple funds


ASI logo 10.6 Production Release. Updated 1/31/2006 5:42:11 PM
Copyright © by Advanced Solutions International, Inc. All rights reserved.