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Set up module window

From AR/Cash, select Set up module

Default Entities

Multiple Entities - (Optional) When selected, iMIS will separate and process transactions for multiple financial entities that share a common customer database. For most users, this option should be disabled.

If the Multiple Entities checkbox is selected, the following fields designate the default entities for their modules:

Credit Card Types

Designates a list of credit card acronyms separated by commas (iMIS converts the information for this field to uppercase). If you use iMIS authorized forms such as preprinted invoices that contain a credit card payment box, this list is printed in that box, which allows the customer to see the available credit choices.

Common credit card acronyms include Master Card (MC), Visa (VISA), Discovery (DISC), and American Express (AMEX). This does not provide credit card validation or credit card processing within iMIS. Setting up credit card authorization is covered in the iMIS Credit Card Authorization guide located on your resource CD or on the HelpNet.

Cash Application

Auto Apply - When selected, incoming cash receipts are automatically applied to invoices beginning with the oldest outstanding balance on an individual's record. This setting can be overridden when entering cash receipts.

Note: Most users with heavy transaction volume should leave the Cash Application Auto Apply option disabled.

Note: The Auto Apply option only affects the functionality of the Enter and edit cash receipts window and AR Importer - if the Auto Apply option is disabled, payment records in AR Importer files must contain the invoice number.

Default Accounts

Opens the AR/Cash Default Accounts window.

Aging

Opens the AR/Cash Aging window.

Batch Control

Opens the AR/Cash Batch Control window.

G/L Interface

Opens the AR/Cash General Ledger Interface window.

Credit Card Auth

Opens the AR/Credit Card Authorization window. This button is only enabled if your system is licensed for online credit card authorization.

Order Processing

Recognize Credit Card Order Payments as Prepaid Cash - When selected, iMIS will allow the credit card payment to be handled in the same manner as a cash payment and immediately record the payment into the batch, with an immediate debit to Cash and credit to the Prepaid account. If this option is disabled, iMIS follows standard accounting practices and does not recognize cash for credit card payments until an order is shipped.

Note: Credit card payments on orders placed in Orders and Service Central are always recognized as prepaid cash regardless of whether the Recognize Credit Card Payments as Prepaid Cash option is enabled or not.

Print 1st Line Desc. on Statement - When selected, the first line of an order or a user comment will appear in the AR/Cash tab on the Manage customers window and on the Enter and edit cash receipts window, and will be printed on AR Statements. When cleared, only the order number will appear.

Create Activity Records for Zero Dollar Orders - When selected, activity records are created for orders that are no charge orders.

CR/DB Write-offs

Default Cut Off Amount for Write-offs - This option allows you to define the maximum default amount to be written off. During the write-off process, all debit or credit balances less than or equal to this amount are written off. This value can be overridden during the actual write-off process.

Purge Information

Retain Closed Invoices (Months) and Retain Transactions (Months) - Designates how long records can be viewed in iMIS after being closed. Set up your organization's overall purging parameters (months) for the AR/Cash module's housekeeping function.

Note: Set both retention periods to the same number of months. This enables you to view Ledger Card transaction detail for matching invoice summary lines on the AR/Cash tab on the Manage customers window.

General

First Month of Fiscal Year (Number) - Designates the first month of your organization's fiscal year. Some GL interface choices will export the fiscal period along with the calendar transaction date of the transactions.

Note: Annual dues uses this field to determine the Effective Date on the Process billing window.

Use Advanced Product Lookup - When selected, enables users to use the Lookup icon to find products when entering and editing AR/Cash sales transactions.

Allow GL Account Edit for Sales Transactions - When selected, enables editing of the GL Account field for each product selected during a sales transaction, credit memo transaction, or debit memo transaction. When cleared, the GL Account field cannot be edited on the Enter and edit sales transactions, Enter and edit credit memos, and Enter and edit debit memos windows.

See Also

Enabling multi-entity processing

To enable iMIS multiple-entity processing


ASI logo 10.6 Production Release. Updated 3/8/2006 11:57:54 AM
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