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Enter and edit cash receipts window

From AR/Cash, select Enter and edit transactions> Cash receipts

Date

iMIS automatically enters the current system date (or the date you entered earlier in the session) for the transaction date.

To override this date, click on the field (or press Shift+Tab to return to the Date field) and enter a new value.

Note: If you are using batch control, this field defaults to the active batch date, which you cannot override.

Transaction

(Display only) The transaction number is automatically assigned by iMIS after the transaction has been processed.

Invoice

Enter the numeric code listed on the manual (paper) invoice. If no code exists and you leave this field empty, iMIS supplies a sequential reference number that appears on all related windows and reports. Reference numbers have a prefix of R.

ID

Enter the customer ID that applies to the cash receipt, or use the lookup icon to select a value.

Type

(Display only) The customer type that corresponds to the customer ID.

Check/CC

If payment is made by check, then enter the check number. If the payment is made by credit/debit card, then enter the abbreviation for the credit/debit card.

To apply a credit balance to an item, enter an asterisk (*) in the Check/CC field and press Tab. Select the credit from the drop-down list on the Select Open Payments window (you can toggle between viewing the individual's available credits and all available third-party credits by clicking the Indiv/All toggle button) and click OK. Enter the credit amount in the Payment Amount field.

AR credit/debit card codes should already be set up on the Set up cash accounts window. See Setting up Cash Accounts for information on this procedure.

If a valid credit/debit card type is entered in the Check/CC field, enter the appropriate information in the following credit/debit card-related fields:

Payment Amount

Enter the payment amount, whether the payment is made by check or credit/debit card.

Invoice

Displays the invoice reference number.

Date

Displays the invoice date.

Description

Displays a brief description of the selected invoice.

Balance

Displays the invoice balance.

Amt Paid

Displays the amount that is being applied to the selected invoice.

Transaction list

Displays the transaction date, check number or credit/debit card type, transaction amount, and customer name.

See Also

Entering Cash Receipts

To enter AR payments

To automatically apply AR payments

To reverse a payment and record returned checks

To record returned checks/payment reversals for Dues and Subscriptions products


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