The Manage batches window batch list and controls
Note: The Open Batches window provides the same functions and has the same fields as the Manage batches window. If you attempt to enter or edit a transaction and there is no open batch selected, the Open Batches window is displayed automatically. The Manage batches window is normally used to work with AR/Cash batches.
Note: System generated batches are designed to be posted unmodified. When you edit a system-generated batch or add transactions to a system-generated batch, you must designate a cash account for that batch before your changes can be saved and before the batch is posted.
Batch list grid
The batch list grid shows a list of batches and batch information in columnar format. You can sort the batch list by the values in a particular column by clicking that column's heading. Reverse the sort order by clicking the same heading again. The batch list grid contains the following columns:
The number of batches currently listed in the grid is shown under the bottom right corner of the grid. If there are too many batches to scroll through easily, filter the batch list using the grid controls.
Grid controls
The batches listed in the grid can be filtered by a number of criteria including:
Show: Specifies the status values on which to filter batches listed in the grid - chosen from one of the following:
Prints the batch transaction report for the selected batch
Prints the batch transaction report for all Open batches
Posts the selected batch.
Note: You must have an authorization level of 4 or higher to post batches.
Posts the Ready batches
- Specifies that creation dates of batches listed in the grid will fall between the two fields activated when this button is clicked:
Batch creation/editing
The Manage batches window data edit/entry area
Batch
Designates the batch number. This may be automatically created by iMIS if your administrator has configured batch auto-numbering. Otherwise, the field can contain a user-entered batch name of from one to fifteen alphanumeric characters.
Date
Defaults to the current system date, which can be overridden. This date is used as the accounting transaction date for all transactions entered in this batch.
Descr
(Optional) Specifies a description for the batch.
Status
Use this field to specify whether the batch can accept transactions. The batch can be one of the following:
Control Count
(Optional) Specifies the number of transactions that you expect this batch to contain.
Actual Count
(Display only) Specifies the number of transactions accumulated in the currently selected batch.
Control Amount
Can be used to specify the total of cash receipts or deposits that apply to this batch to enable you to validate the batch balance after data entry.
Actual Amount
(Display only). As you enter transactions, the system keeps an internal count of accumulated transactions posted for this batch.
Cash Table
Designates the cash account code to which all cash receipts for the batch will be assigned.
Note: This field is required for all user-created batches, even if you only have one cash account, and even if you do not process any cash receipt transactions in the batch.
Cash Acct
Designates the GL account associated with the selected Cash Table value.
10.6 Production Release. Updated 1/19/2006 3:19:50 PM
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