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Run Time windows

The Subscription Selection window opens when you select a report and click Run. From this window you can select a specific issue, created in the Set up subscriptions window (from Subscriptions, select Set up tables > Subscriptions), or select Subscription/Dues items that will be associated with the publication specified. For example, you could specify a magazine, JOUR, that no one subscribes to directly and then enter the name of the Dues/Subscription product that will be associated with users who will receive the JOUR publication, for example, BASIC. You can enter multiple subscriptions by separating them with commas (no spaces).

Subscription Selection window

From Subscriptions, select Generate reports, select the Issue Labels report type, select the label report, and click Run

Publication

(Required) Drop-down list of available SUB items

Issues

(Optional) Drop-down list of available PUB items associated with the SUB item

Subscription/Dues Items

(Optional) Use this field to enter the subscription code to be associated with the publication.

Run Date

Defaults to system date.

Selection

All – Enable this option to select all records with the current Publication dues item

Current – Opens an Effective Date field

Expired – Opens an Effective Date field

About to Expire – Opens an Effective Date field

Adhoc Search – Opens the Select Search Instructions window

Selection List – Opens the Subscriber Selection window

Address

Preferred Mail – Enable this option to create labels with the preferred mailing address

Preferred Bill – Enable this option to create labels with the preferred billing address

Address – Enable this option to create labels with the first address in the Name_Address table

Street Address – Enable this option to create labels with the second address in the Name_Address table

Home Address – Enable this option to create labels with the third address in the Name_Address table

Max Records

Select this option to open a field that allows you to enter the maximum number of records to be created for this label run

Print Options

Labels Must be enabled to print labels

Barcode Enable this option to print a bar code on the label. (Name.BAR_CODE must be populated)

Summary Labels Enable this option to display an End Label Run summary with the name of the label processed, date, time, user name, and total labels printed for total records selected.

Lineup Labels Enable this option to display Begin Label Run line up labels used to align the label with the printer.

Postal Summaries Enable this option to display postal reports. The reports displayed are dependent on the options chosen in the Subscription Information window.

Pause - Enable this option to display the message "Label printing complete. Press OK to continue." This option is used in conjunction with Postal Summaries and will pause the printing of the Postal Summaries until you press OK.

Margins button

Used to open the Margins/Page Layout window that allows you to specify the layout settings for your labels.

Addn'l Fields button

Opens the Additional Fields window where you can select additional fields to print on the labels. The additional fields will print for this label run only.

The Subscriber Selection window displays when you select the Selection List option on the Subscription Selection window. This window allows you to specify the subscribers to be included in the output results.

Subscriber Selection window

From Subscriptions, select Generate reports, choose report, click Run, enable Selection List, and click OK

Subscribers

Displays subscribers based on the selection criteria, for example, ALL Issues

Add button

Used to move Subscribers to Selected

Remove button

Used to remove line items selected under Selected to Subscribers

Add All button

Used to adds all line items under Subscribers to Selected

Remove All button

Used to remove all line items under Selected to Subscribers

Sort by

Name – Select this value to sort subscribers by last name

ID – Select this value to sort subscribers by ID

Sub – Select this value to sort subscribers by subscription when more than one subscription item is entered in Subscription/Dues Items field on the Subscription Selection window

Selected

Displays a list of subscribers for which labels will be printed

See Also

Using the Generate reports Window

To run a subscription label report


ASI logo 10.6 Production Release. Updated 2/24/2006 11:11:32 AM
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