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To enter AR payments

Note: If the Cash Application Auto Apply option is not enabled on the Set up module window, iMIS enables you to decide the line items where the payment should be applied.

  1. From AR/Cash, select Enter and edit transactions > Cash receipts to open the Enter and edit cash receipts window.
  2. Click New.
  3. Enter the customer ID, or use the lookup icon to select a value.
  4. If you want to apply a credit balance to an item, perform the following steps:
    1. Enter an asterisk (*) in the Check/CC field and press Tab.
    2. Select the credit from the drop-down list on the Select Open Payments window (you can toggle between viewing the individual's available credits and all available third-party credits by clicking the Indiv/All toggle button) and click OK.
    3. Enter the credit amount in the Payment Amount field.
  5. In the Check/CC field, enter the check number or credit/debit card type, and press Tab. If you entered a valid credit/debit card type in the Check/CC field, enter the following information:
    • CC # - Enter the credit/debit card number.
    • CSC - (if displayed) Enter the card's CSC number.
    • Exp - Enter the card's expiration date (mm/yy).
    • Authorize - If needed, enter the payment authorization number.
    • Name on CC - Enter the name as it appears on the credit/debit card.
    • Issue # - (if displayed) Enter the European debit card's issue number.
    • Issue Date - (if displayed) Enter the European debit card's issue date (mm/yy).
  6. Enter the payment amount in the Payment Amount field, and press Tab.
  7. Select one of the following transaction options:
    • To apply cash to an item, double-click on the item in the list and enter the amount to apply to the item in the Amt Paid field.
    • To undo the cash application, double-click the item again.
    • To apply cash as a future or unidentified credit, double-click the (Pre-Pay - New) line (or single-click and fill in the Amt Paid with the prepayment amount), which creates an item named PrePay: transaction date.
    • To partially apply cash to an item, select the line and enter the amount to apply to the item in the Amt Paid field.
  8. Click Save.

See Also

Entering Cash Receipts

Enter and edit cash receipts window

To automatically apply AR payments

To reverse a payment and record returned checks

To record returned checks/payment reversals for Dues and Subscriptions products


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