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Enter and edit receipts and adjustments window

From Orders, select Manage inventory> Enter and edit receipts and adjustments

Date

Enter the date of a product inventory transaction. The Date field defaults to the current system date but can be overridden.

Transaction

Enter a transaction number when opening or editing a product inventory transaction. Transaction numbers are system generated when an inventory transaction is entered.

Invoice #

Enter an invoice number for a product inventory transaction. Using an invoice number from a vendor's invoice is recommended.

Description

Enter a brief description of the product inventory transaction.

Posted

This option enables automatically when the selected inventory transaction has been posted.

Receipt

Enable to record an inventory receipt.

Inventory Adjustment

Enable to record an inventory adjustment rather than an inventory receipt. An inventory adjustment will affect a product's Qty on Hand as displayed on the Manage products window (from Orders, select Manage inventory> Manage products).

Transfer

(Multi-Warehouses only) Enable to transfer product inventory from one warehouse to another. The Transfer option displays only if the Enable Multi-Warehouses option is enabled on the Inventory System Setup window (from Orders, select Set up module, and click Inventory).

The following fields display when the Transfer option is enabled:

Product

Enter the product code for which you are entering an inventory transaction (select the Find icon to look up a product code). Inventory transactions can be entered only for products that have an Active, Inactive, or Out of Production status.

Warehouse

(Required/Displays for Multi-Warehouses only) Enter the warehouse for which you are entering a product inventory receipt or adjustment. The Warehouse field is a required field and defaults to a product's Default Warehouse on the Manage products window, but it can be overridden.

Select the Find icon to look up a warehouse; warehouses are defined on the LOCATION general lookup/validation table.

From Warehouse

(Replaces the Warehouse field when the Transfer option is enabled) Enter the warehouse from which you are transferring a product's inventory. The From Warehouse field is a required field and defaults to a product's Default Warehouse on the Manage products window, but it can be overridden to another warehouse that has the same product in stock.

Select the Find icon to look up a warehouse; warehouses are defined on the LOCATION general lookup/validation table.

Bin

(Displays for Multi-Warehouses only) Enter the warehouse bin for which you are entering a product inventory receipt or adjustment, or enter the warehouse bin from where you are transferring a product's inventory. The Bin field defaults to the bin defined for the Default Warehouse, but it can be overridden for any bin (the bin does not have to be pre-defined) when recording inventory transactions.

To Warehouse

(Displays only when the Transfer option is enabled) Enter the warehouse to which you are transferring a product's inventory (this warehouse must be pre-defined for the product). The To Warehouse field is a required field for inventory transfers.

Select the Find icon to look up a warehouse; warehouses are defined on a product's Warehouses window.

Bin

(Displays only when the Transfer option is enabled) Enter the warehouse bin to which you are transferring a product's inventory. The Bin field defaults to the bin defined for a warehouse on the Warehouses window, but it can be overridden.

If you update a To Warehouse's Bin field, the Bin field on the Warehouses window will be updated for that particular warehouse.

Status

(Display only) Displays the product's status. Product inventory receipts, adjustments, and transfers can be entered only for products that have an Active, Inactive, or Out of Production status. See Product Status Codes for detailed information about product status codes.

Description

(Display only) Displays a description of the product entered in the Product field. The value that displays in the Description field is the value entered in the Title field on the Manage products window.

Quantity

Enter the number of products involved in the inventory transaction. The following stipulations exist depending on transaction type:

Unit Cost

Enter the per-unit cost of a product. For inventory receipts and adjustments, the Unit Cost field defaults to the value displayed in the Last Cost field on a product's Inventory window. You can override a product's unit cost as necessary.

For inventory transfers, the Unit Cost field is display only and cannot be edited. The value that displays in the Unit Cost field depends on the Valuation Method selected on the Inventory System Setup window:

Ext Amt

(Display only) Displays the system-generated extended amount of a product's cost, which is the product Quantity times the product Unit Cost.

Product Inventory

(Display only) Displays all of the product line-items for which you entered inventory transactions.

Inventory Transactions

(Display only) Displays all of the product inventory transactions processed during the current session.

See Also

Entering and Posting Inventory Transactions


ASI logo 10.6 Production Release. Updated 7/26/2005 2:23:58 PM
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