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To use room sharing

  1. Register the primary registrant for a room.
  2. From Events, select Register a customer to open the Register a customer window.
  3. Open the record of the registrant who will share the room with the primary registrant.
  4. Click Edit.
  5. Select the Other tab.
  6. Click Sharing to open the Room Sharing window.
  7. Enable the Sharing option.
  8. Enter the Primary Room Holder Registration Number (use the lookup icon to locate the primary registrant).
  9. Double-click on the roommate's name. The registration number of the primary registrant will display, and the primary registrant's name will display in the RoomMates field.
  10. Click Save.

When you return to the Register a customer window's Other tab, note that nothing displays in the function list for hotels. The room only appears in the primary room holder's function list because it is a shared room.

Generate the Hotel Room Roster Report to see the primary room holder's functions, qty/price information, the other registrant who is sharing the room, and the primary registrant's arrival/departure dates (if entered).

See Also

Managing Reservations

To enter hotel reservations

To determine hotel room availability

To cancel a reservation

To overbook rooms


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