Event Function Definition - Plan window

From Events, select Define an event, double-click an event, double-click an event function, click More, and select Plan
Meeting
This field displays the event Title defined on the Define an event window.
Function
This field displays the event function Title defined on the Event Function Detail window.
Times
- Set up - Use this field to enter the time for room setup to begin. The format for entering time is [hour] (space) [minutes] (space) [pm]. For example, 7:15 a.m. would be entered as 7 15 (because the default is a.m.) and 2:00 p.m. would be entered as 2 pm..
- Post - Use this field to enter the time for room setup to be completed.
- Begin - (Display only) This field displays the event function Begin Time from the Event Function Detail window.
- End - (Display only) This field displays the event function End Time from the Event Function Detail window.
Attendance
- Expected - Use this field to enter the number of registrants expected to attend the function.
- Registered - (Display only) This field displays the total number of function registrants from the Event Function Detail window.
- Guarantee - Use this field to enter the total number of attendees you guarantee will attend the function.
- Set - Use this field to enter the total number of attendees for which the room should be set or arranged.
- Actual - After the function is complete, use this field to enter the actual number of attendees.
Resource
- Title - (Display only) This field displays the resource's title when a resource is selected from the Resource list.
- Qty - (Displays only if enabled for the resource in the Set up event resources window (from Events, select Set up tables > Event resources)) Use this field to enter the number of the selected resources needed.
- Time - (Displays only if enabled for the resource in the Set up event resources window) Use this field to enter the time the resource will be needed.
- Check Box - (Displays only if enabled for the resource in the Set up event resources window) Enable this option to indicate that a projector will be needed for the function.
- ID - (Displays only if enabled for the resource in the Set up event resources window) This field displays the resource ID number.
- Text - (Displays only if enabled for the resource in the Set up event resources window) Use this field to enter any applicable note for the resource.
Resources
This field lists the resources defined in the Set up event resources window.
Display Plan button
Used to display the Room Setup Report.