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To transfer underpayment balances to AR

Use the following steps to enter a partial payment, transfer the underpayment balance to AR, and show dues as paid in full.

  1. From Billing, select Enter and edit payments. The Enter and edit payments window opens.
  2. Click New.
  3. Tab to the ID field and enter the customer ID, and press Tab.
  4. Enter the code for the marketing program or contact type that prompted this payment in the Source Code field.
  5. Enter the check number or credit/debit card type in the Check/CC field. For credit/debit cards, enter the required card information.
  6. Enter the amount of the actual payment in the Pay Amount field. In the following example, the balance due was $95 and we entered a single payment of $55.
  7. Select each line item and enter the full amount due in the Amt Paid field.

As you override the Amt Paid, the difference between the payment entered and the amount applied displays as over applied at the bottom of the window.

  1. Click Save. A message is displayed asking you to confirm the creation of an AR item for the over applied payment.
  2. Click Yes.

    The remaining balance transfers to iMIS AR/Cash as an open receivable. The balance will appear on the AR statements instead of future Dues Billing Reminder Notices.

See Also

Entering a Partial Payment

To leave underpayment balances in Billing

To adjust residual balances


ASI logo 10.5 Production Release. Updated 11/16/2005 6:44:01 PM
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