Cash Basis Operations
The Billing module generates and updates open subscription records only. These records function as memo AR entries, with absolutely no accounting effect.
The Payment module performs the following activities:
- Updates accumulated payment amount, balance, and expiration or Paid Thru Date on an existing subscription file record. If no billing or payment activity has been recorded for the customer/billing item, a new subscription record is generated.
- Generates multiple-line Trans records, debiting cash and crediting appropriate income entries for all dues line items paid.
- If the appropriate system setup option is enabled, generates a transaction entry to AR and a corresponding Invoice table record for overpayments and, in some cases, underpayments. This occurs in conjunction with the credit invoices/refund function in iMIS.
- Generates activity records for each paid dues item.