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Batch Control and mass dues billing

Each time an accrual mass dues billing is run, a new special-purpose batch is generated.

If the Operator Assigned Batch Numbers option is enabled on the AR/Cash Batch Control window, you are prompted for a batch name when billing begins. Otherwise, the system automatically assigns a batch number according to the method chosen on the AR/Cash Batch Control window. If batch control has not been enabled, the Auto Date assignment method is used.

All transactions within the batch are left unposted; this allows you to review the results. If the results are wrong, you can delete the batch, make necessary changes, and rerun the billing.

Note: The Separate Posting Cycle Required option on the AR/Cash Batch Control window is ignored in the case of a mass accrual dues billing batch. Data will always be generated as if the option is enabled. Until batch posting occurs, no billing data, accounting data, or customer data will be updated.

The Post batches window (from Billing, select Process accrual dues> Post batches) lists all mass dues billing batches. You can print dues-oriented detail and summary reports from this window for review and posting. If the data is wrong, you can also use this window to delete unposted batches. After you make the corrections, you can rerun the billing. If the data is accurate, you can post the batch from this window.

If batch control is enabled, you can also print and post the accrual dues billing batches from the traditional Open Batches window.

When batch control is enabled, iMIS prevents you from using batches generated by an accrual mass dues billing run for any other type of transaction processing. If an accrual dues billing batch is active when you try to enter or edit a transaction, the Open Batches window will automatically open to remind you to select a different batch. Similarly, you cannot use mass billing batches to process individual or one-up dues billings.

Note: If you run an individual accrual billing when a mass accrual dues batch is open, a message is displayed asking you to select another batch or create a new one. Only one batch can be open for each cycle. This feature prevents you from generating duplicate billing transactions.

Note: If you try to generate a mass billing for a cycle that was previously run and has an open batch, a message is displayed informing you that you must cancel or post the previous batch before running another billing for the current cycle.

See Also

Using Batch Control with iMIS Accrual Dues

Batch Control and individual dues billing


ASI logo 10.5 Production Release. Updated 7/21/2005 11:34:14 AM
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