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Enter and edit sales transactions window

From AR/Cash, select Enter and edit transactions> Sales transactions

Date

iMIS automatically enters the current system date (or the date entered earlier in the session) for the transaction date.

To override this date, click on the field (or press Shift+Tab to return to the Date field) and enter a new value.

Note: If you are using batch control, this field defaults to the active batch date and cannot be overridden.

Transaction

(Display only) The transaction number is automatically assigned by iMIS after the transaction has been processed.

Id

Enter the customer ID that relates to the sale, or click Find to select a value.

Type

(Display only) The customer type that corresponds to the customer ID.

Ref/PO

Enter the customer's purchase number or other reference number that should appear on the invoice. The reference/purchase order value will display on the AR statement.

Terms

(Optional) Enter the code for the type of sale terms that apply to this invoice, or click Find to select a value.

Invoice #

Enter the numeric code listed on the manual (paper) invoice. If no code exists and you leave this field empty, iMIS supplies a sequential reference number that appears on all related windows and reports. Reference numbers have a prefix of R.

Invoice Balance

(Display only) Running invoice balance automatically updated by iMIS.

Description

Enter the invoice description. This description prints or displays on key reports and creates output, such as statements, trial balances, and account status displays.

Product

Enter a valid product code from the Set up product codes window, or use the lookup icon to select a value.

GL Account

Automatically populated with the GL account number if a GL account number is defined for the product. If the Allow GL Account Edit for Sales Transactions option is enabled (from AR/Cash, select Set up module), you can enter a GL account number if the GL Account field is blank or enter a different GL account number if the GL Account field is populated.

If a GL account number is not defined for the product and you leave the GL Account field blank, the GL Account field is automatically populated with the default Income Account for the transaction's owner entity.

If the Allow GL Account Edit for Sales Transactions option is disabled, this field is display-only and the GL account number cannot be added or changed.

Description

Automatically entered by iMIS, but can be overridden manually.

Quantity

Enter the Quantity of the product being sold. This quantity is applied against the unit price to arrive at the extended amount.

Enter quantities as whole numbers unless you are designating time or other partial quantities. For time or other partial quantities, enter fractions as decimals: (for example, enter 1.5 for 1-1/2)

Unit Price

iMIS automatically fills in the Unit Price if a product price has been defined on the Product Code window.

To override this price, click on the field (or press Shift+Tab to return to the Unit Price field), and enter a new value.

Ext Amt

(Display only) iMIS automatically calculates the extended price.

Check/CC

If the payment is made by check, enter the check number. If the payment is made by credit/debit card, enter the abbreviation for the credit/debit card.

To apply a credit balance to an item, enter an asterisk (*) in the Check/CC field and press Tab. Select the credit from the drop-down list on the Select Open Payments window (you can toggle between viewing the individual's available credits and all available third-party credits by clicking the Indiv./All toggle button) and click OK. Enter the credit amount in the Payment Amount field.

Note: Most *Tab transactions generate extra transfer lines to provide the proper audit trail for both invoice summary lines involved in the transfer and to offset each other to provide a net effect of zero.

AR credit card codes should already be set up on the Set up cash accounts window.

If a valid credit/debit card type is entered in the Check/CC field, enter the information in the following credit/debit card-related fields:

Payment Amount

Enter the payment amount, whether the payment is made by check or credit/debit card.

Transaction list

Displays the transaction date, check number or credit/debit card type, transaction amount, and customer name.

See Also

Entering and Editing Sales Transactions

To record sales transactions

To edit existing sales transactions

Deciding to use a simple order entry or a sales transaction


ASI logo 10.6 Production Release. Updated 1/31/2006 11:51:53 AM
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