To process an accrual dues debit memo
You can process reversals of accrual dues items with a credit balance on a line-by-line basis through the Billing Enter and edit debit memos window. For example, if a customer overpays an invoice and you do not intend to refund the overpayment, you should process a debit memo for that amount.
Note: If your system is licensed for Deferred Income and the product being reversed is normally deferred, iMIS will automatically adjust the deferred income and any income recognized for this product during the GL Interface procedure. For more information, see Using Deferred Income.
The Date field defaults to:
If Batch Control is enabled and an active open batch is not selected, the Batch Control List is displayed. Select or create a batch and click .
If Batch Control is enabled and an active open batch is selected, the Date field is populated with the date of the batch.
If the system date is overridden, the new date becomes the default value for inserts until the window is closed and reopened.
After the ID field is populated, an address block for the customer displays in the upper right-hand corner and the fields labeled Type, Status, Paid Thru, and Category are populated.
The calculated address block contains a concatenation of Name.FULL_NAME, Name.TITLE (if Use Title is enabled for the preferred mailing address type), Name.COMPANY (if Use Company is enabled for the preferred mailing address type), and Name.FULL_ADDRESS.
Note: Name.CATEGORY displays prefixed with the label Category: as long as the Use Bill Categories option is enabled on the Customer Setup - Basic Options window. If this option is not enabled, neither the category value nor the category label will display.
Invoice or reference numbers are validated for the following:
The balance amount times -1 displays in the Amt Adj field and the Debit option is selected for each line item.
Note:
is available only when the overall balance is negative.The Total Adjustment field displays the total amount of the debit memo and line items not adjusted are no longer displayed on the window.
After an accrual dues debit memo is applied to an invoice, the Transaction Ledger displays the detail for each amount adjusted.
10.5 Production Release. Updated 10/5/2005 3:12:18 PM
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