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Enter and edit debit memos window

From Billing, select Process accrual dues> Enter and edit debit memos

Transaction

This field is automatically populated with a transaction number.

Date

This field defaults to the current system date, or the batch date if you are using the batch control option.

ID

Enter the customer identification number or, if a company is responsible for the payment, enter the company ID in this field. You can also select the lookup icon to select a value.

Invoice Number

Use this field to enter the invoice number assigned to the transaction or select the lookup icon to select a value.

Invoice Date

The current date automatically displays in this field when a record is entered.

Batch ID

This field displays the batch number of the current open batch if batch control is enabled on the AR/Cash Batch Control window.

Original Invoice Balance

This field displays the total current balance of the original invoice.

Total Adjustment

This field displays the total amount to be adjusted for the selected line items.

Adjusted Invoice Balance

This field displays the Original Invoice Balance plus the Total Adjustment field. The value in the Total Adjustment field is typically a negative amount and is therefore deducted from Original Invoice Balance. If Total Adjustment is a positive amount, it is added to Original Invoice Balance.

Adjust All

Used to automatically debit all line items. This button can be used if the overall balance is negative.

Line

This column displays all Invoice_Lines.LINE_NUM fields associated with the Invoice Number.

ST ID

This column displays all the Invoice_Lines.ST_ID fields associated with the Invoice Number.

Product

This column displays all the Invoice_Lines.PRODUCT_CODE fields associated with the Invoice Number.

Description

This column displays the description of the product code. If the invoice is a List Bill the name of the ST_ID will be concatenated with the product title, for example, Bill Smith, Basic Dues.

Balance

This column displays all Invoice_Lines.BALANCE fields associated with the Invoice Number.

Amt Adj

This column displays the dollar amount to be adjusted from the specified line item. Entering an amount in this field automatically enables the Debit option.

Bill Thru

This column displays all Invoice_Lines.BILL_THRU fields associated with the Invoice Number

Debit

Enable this option to have the line item debited.

See Also

Debit Memos


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