To define a plan
- From Events, select Define an event to open the Define an event window.
- Double-click an event to open it in the Define an event window.
- Select an event function, and click Edit to open the Event Function Detail window.
- Click More, and select Plan to open the Event Function Definition - Plan window.
- Enter the Set up and Post times.
- Enter the Expected number of attendees.
- (Optional) Enter the number of attendees you want to Guarantee.
- (Optional) Enter the Set number of attendees for which the room should be set up or arranged.
- Select the resource items, and the prompts enabled for the resource in the Set up event resources window will display.
- Define the details for each resource item. For example, enter a Time for breakfast to be set up or served and any additional information in the Text field.
- Click Save.
- Select Display Plan to display the Room Setup Report on the screen:

Example of the Room Setup Report